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documentation:input:specimens [2013/07/22 10:09] – [The Edit Specimen form] kmartinez_nhmdocumentation:input:specimens [2016/09/23 10:08] (current) – [The Edit Specimen form] armin_loeckher
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-{{  https://docs.google.com/drawings/d/1k_3PClzYilVwcb81XDvWMmYEFWzzfzRFdhQYz2V6GPM/pub?w=974&h=811&.png?nolink&687x606  }}+{{  https://docs.google.com/drawings/d/1k_3PClzYilVwcb81XDvWMmYEFWzzfzRFdhQYz2V6GPM/pub?w=974&h=811&.png?nolink&687x606  |specimens - empty form}}
  
  
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 Taxa that are shown against a red background are non-accepted taxa and may only be chosen if the herbarium institution chooses to file specimens under the basionyme (e.g. in WU and W Krypto), but never if the current name should be entered (e.g. in W). Taxa that are shown against a red background are non-accepted taxa and may only be chosen if the herbarium institution chooses to file specimens under the basionyme (e.g. in WU and W Krypto), but never if the current name should be entered (e.g. in W).
  
-> **Special case: Hybrids** \\ Genus or species hybrids are recognised by the multiplication sign X. See the [[documentation:input:taxonomy:#Entering hybrids | Taxonomy Manual]] for further information!+> **Special case: Hybrids** \\ Genus or species hybrids are recognized by the multiplication sign X. See the [[documentation:input:taxonomy:#Entering hybrids | Taxonomy Manual]] for further information!
  
  
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 The last determiner entered in the identification history, should be the same as the one entered in **Det/Rev/Conf.**, followed by the same name as in the **Taxon** field. [The only exceptions are type specimens in herbarium institutions where the basionym is entered in the field **Taxon**, e.g. WU or W-Krypt.] Do not use any punctuation at the very end of the entry in **Ident.History**. The last determiner entered in the identification history, should be the same as the one entered in **Det/Rev/Conf.**, followed by the same name as in the **Taxon** field. [The only exceptions are type specimens in herbarium institutions where the basionym is entered in the field **Taxon**, e.g. WU or W-Krypt.] Do not use any punctuation at the very end of the entry in **Ident.History**.
  
-How to enter data in the **Ident.History** field: 
 |;         | separates determinations of different persons | |;         | separates determinations of different persons |
 |!         | confirmation of previous determination        | |!         | confirmation of previous determination        |
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 If there is more than one collector on the label, only enter the first; enter the family name (or parts of it), and choose the correct collector from the drop-down list. If there is more than one collector on the label, only enter the first; enter the family name (or parts of it), and choose the correct collector from the drop-down list.
- 
  
 |“Anonymous collector” |collector unknown | |“Anonymous collector” |collector unknown |
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 Only when you are completely sure that the collector does not exist in the list! Click on **First Collector**, the **edit Collector** window opens: Only when you are completely sure that the collector does not exist in the list! Click on **First Collector**, the **edit Collector** window opens:
  
-{{  https://docs.google.com/drawings/d/1De3TVUsDp0egfr4DJ7U38WxFFtk5OIo1w56gapP3VEc/pub?w=697&h=214&.png?nolink&697x214  }}+{{  https://docs.google.com/drawings/d/1De3TVUsDp0egfr4DJ7U38WxFFtk5OIo1w56gapP3VEc/pub?w=697&h=214&.png?nolink&697x214  |specimens - entering new collectors}}
  
 Enter the name of the collector (Family name, comma, Initial(s) with dot(s) – without spaces!); if the first name is unknown, only enter the surname. In the other field enter the record number of HUH: [[http://kiki.huh.harvard.edu/databases/botanist_index.html|The Harvard University Herbaria]]. Click on **Insert** to save the collector. You can now choose it from the drop-down list). Enter the name of the collector (Family name, comma, Initial(s) with dot(s) – without spaces!); if the first name is unknown, only enter the surname. In the other field enter the record number of HUH: [[http://kiki.huh.harvard.edu/databases/botanist_index.html|The Harvard University Herbaria]]. Click on **Insert** to save the collector. You can now choose it from the drop-down list).
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 Only when you are completely sure that the collector does not exist in the list! Click on **Add.Collector(s)**, the **edit Collector 2** window opens: Only when you are completely sure that the collector does not exist in the list! Click on **Add.Collector(s)**, the **edit Collector 2** window opens:
  
-{{  https://docs.google.com/drawings/d/1kAu8UAjYUGQmL2ZrpmjZlIXKDeuWZUNvyAUlgSWr1WA/pub?w=717&h=180&.png?nolink&717x180  }}+{{  https://docs.google.com/drawings/d/1kAu8UAjYUGQmL2ZrpmjZlIXKDeuWZUNvyAUlgSWr1WA/pub?w=717&h=180&.png?nolink&717x180  |specimens - entering additional collectors}}
  
 Enter the name of the collector(s) (Family name, Initial(s) separated by dot(s), no spaces in the name!), they are linked with “,” and “&”, for example: Müller,K.H., Meier,S.H. & Kugler,K.L. Click at **Insert** to save the entered name (and insert it to the database). Enter the name of the collector(s) (Family name, Initial(s) separated by dot(s), no spaces in the name!), they are linked with “,” and “&”, for example: Müller,K.H., Meier,S.H. & Kugler,K.L. Click at **Insert** to save the entered name (and insert it to the database).
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 Enter the name of the locality as exact as possible. When clicking on **geonames** a new window opens which allows to find and choose the correct locality. Selecting one by clicking  **use this** will automatically enter the coordinates of the chosen locality into the **Lat** and **Lon** fields. Enter the name of the locality as exact as possible. When clicking on **geonames** a new window opens which allows to find and choose the correct locality. Selecting one by clicking  **use this** will automatically enter the coordinates of the chosen locality into the **Lat** and **Lon** fields.
 +
 +If you use the geonames service please always check the coordinates via Google Maps or a comparable service and enter the appropriate deviation into the **exactn.(m)** field.
  
 If you do not find the desired location in the drop down menu, exit the geonames service and delete your entry in the geonames field. If you do not find the desired location in the drop down menu, exit the geonames service and delete your entry in the geonames field.
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 ====LAT./LON. & EXACTN.(M)==== ====LAT./LON. & EXACTN.(M)====
  
-Latitude and longitude (GPS-data), entered as degrees (°), minutes ('), seconds (''); only seconds may be rounded; convert decimal fractions if needed. For more inforamtion on this please refer to [[http://www.fcc.gov/mb/audio/bickel/DDDMMSS-decimal.html|this page]]+Latitude and longitude (GPS-data), entered as degrees (°), minutes ('), seconds (''); only seconds may be rounded; convert decimal fractions if needed. For more information on this please refer to [[http://www.fcc.gov/mb/audio/bickel/DDDMMSS-decimal.html|this page]]
  
 In the **Exactn.(M)** field you can specify exactness of measurement of latitude and longitude, if given, e.g. “500m”. In the **Exactn.(M)** field you can specify exactness of measurement of latitude and longitude, if given, e.g. “500m”.
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-The appearance of the plant, the growth form, shape/colour of flowers etc.; e.g. long awns, runners, flowers yellow. It is not necessary to enter extensive (and often hand written) descriptions of the plants; just add a note in the **Annotations** field like: "[decription on label].+The appearance of the plant, the growth form, shape/color of flowers etc.; e.g. long awns, runners, flowers yellow. It is not necessary to enter extensive (and often hand written) descriptions of the plants; just add a note in the **Annotations** field like: "[decription on label].
  
  
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 When searching for a specimen you can either choose an entry from the drop-down lists in **Institution**, **Continent** or **Region**, or search for e.g. **Taxon** or **Collector** whilst entering your search criteria; just sections of the word may be typed in and no % or * is required as a place holder. When searching for a specimen you can either choose an entry from the drop-down lists in **Institution**, **Continent** or **Region**, or search for e.g. **Taxon** or **Collector** whilst entering your search criteria; just sections of the word may be typed in and no % or * is required as a place holder.
 +
 +> Note: By clicking on the yellow field **Institution** you can switch to **Collection**, allowing you to search only for specimens in a certain collection of an institution. 
  
 > Note: before you enter a new specimen into the database make sure that it is not already entered (search for the taxon [also only for the first few letters as it may have been mistyped]), herbarium number, collector etc.). > Note: before you enter a new specimen into the database make sure that it is not already entered (search for the taxon [also only for the first few letters as it may have been mistyped]), herbarium number, collector etc.).
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-{{  https://docs.google.com/drawings/d/1k_3PClzYilVwcb81XDvWMmYEFWzzfzRFdhQYz2V6GPM/pub?w=974&h=811&.png?nolink&569x585  }}+{{  https://docs.google.com/drawings/d/1k_3PClzYilVwcb81XDvWMmYEFWzzfzRFdhQYz2V6GPM/pub?w=974&h=811&.png?nolink&569x585  |specimens - empty form}}
  
  
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-{{  https://docs.google.com/drawings/d/1o96y-L9zGrf7tDUYhwtDvdS4yTjoAbN9BEu3d95XZiI/pub?w=549&h=430&.png?nolink&549x430  }}+{{  https://docs.google.com/drawings/d/1o96y-L9zGrf7tDUYhwtDvdS4yTjoAbN9BEu3d95XZiI/pub?w=549&h=430&.png?nolink&549x430  |specimens - example sheet}}
  
  
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-{{  https://docs.google.com/drawings/d/1zXMpAbT9O_ZbhMoc3TTWnnhiWk3bCC9CY-gdP6ImCy8/pub?w=659&h=273&.png?nolink&659x273  }}+{{  https://docs.google.com/drawings/d/1zXMpAbT9O_ZbhMoc3TTWnnhiWk3bCC9CY-gdP6ImCy8/pub?w=659&h=273&.png?nolink&659x273  |specimens - label deciphering}}
  
  
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-{{  https://docs.google.com/drawings/d/1nHDAZeVMHT22LLwz18JzUI0m7bdXhus2HErv9Da4D0Y/pub?w=569&h=585&.png?nolink&569x585  }}+{{  https://docs.google.com/drawings/d/1nHDAZeVMHT22LLwz18JzUI0m7bdXhus2HErv9Da4D0Y/pub?w=569&h=585&.png?nolink&569x585  |specimens - example result}}
  
  
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 Again, this specimen is used as an example to illustrate the workflow: Again, this specimen is used as an example to illustrate the workflow:
  
-{{ :documentation:input:specimens_-_example_sheet.png?548x429 }}+{{ :documentation:input:specimens_-_example_sheet.png?548x429 |specimens - example sheet}}
  
  
 As it is often easier to copy and modify an existing specimen, than entering it from scratch, we search the database for similar specimens that are already registered [start with only one or two search criteria]. Typing in “schneeweiss” into the field **Collector**, “carex” into **Taxon**, “georgia" into **Country** and pressing **Search**, results in: As it is often easier to copy and modify an existing specimen, than entering it from scratch, we search the database for similar specimens that are already registered [start with only one or two search criteria]. Typing in “schneeweiss” into the field **Collector**, “carex” into **Taxon**, “georgia" into **Country** and pressing **Search**, results in:
  
-{{ https://docs.google.com/drawings/d/1w0ewiWcFDPRiBmqGYvHoNEZPwt6wihes0ayQ6P_CJLA/pub?w=706&h=353&.png?nolink&706x353 }}+{{ https://docs.google.com/drawings/d/1w0ewiWcFDPRiBmqGYvHoNEZPwt6wihes0ayQ6P_CJLA/pub?w=706&h=353&.png?nolink&706x353 |specimens - search example}}
  
 As the second entry (//Carex rupestris// collected by Schneeweiss et al. 2002 in Georgia) looks most similar to our specimen, we click on it in the “Taxon” column and the specimen data sheet for this entry will open. As the second entry (//Carex rupestris// collected by Schneeweiss et al. 2002 in Georgia) looks most similar to our specimen, we click on it in the “Taxon” column and the specimen data sheet for this entry will open.
  
-{{ https://docs.google.com/drawings/d/1k2g0aKuh3G-gFjCb8ClTmMA7FLzaCg-R1UhalnjAFjc/pub?w=618&h=605&.png?nolink&618x605 }}+{{ https://docs.google.com/drawings/d/1k2g0aKuh3G-gFjCb8ClTmMA7FLzaCg-R1UhalnjAFjc/pub?w=618&h=605&.png?nolink&618x605 |specimens - example carex rupestris}}
  
 To copy and modify the entries of this specimen click on **New&Copy** in the lower right corner. The **Specimen_ID** [in the upper left corner] will now change from 33226 to **New**, indicating that a new specimen entry is being created and that it is now possible to modify it without changing the old one. To copy and modify the entries of this specimen click on **New&Copy** in the lower right corner. The **Specimen_ID** [in the upper left corner] will now change from 33226 to **New**, indicating that a new specimen entry is being created and that it is now possible to modify it without changing the old one.
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 The information on the herbarium sheet should be entered as follows: The information on the herbarium sheet should be entered as follows:
  
-{{ https://docs.google.com/drawings/d/1zXMpAbT9O_ZbhMoc3TTWnnhiWk3bCC9CY-gdP6ImCy8/pub?w=659&h=273&.png?nolink&659x273 }}+{{ https://docs.google.com/drawings/d/1zXMpAbT9O_ZbhMoc3TTWnnhiWk3bCC9CY-gdP6ImCy8/pub?w=659&h=273&.png?nolink&659x273 |specimens - label deciphering}}
  
 After clicking **Insert** [on the bottom line] a new specimen entry will be created: After clicking **Insert** [on the bottom line] a new specimen entry will be created:
  
-{{ https://docs.google.com/drawings/d/1nHDAZeVMHT22LLwz18JzUI0m7bdXhus2HErv9Da4D0Y/pub?w=569&h=585&.png?nolink&569x585 }}+{{ https://docs.google.com/drawings/d/1nHDAZeVMHT22LLwz18JzUI0m7bdXhus2HErv9Da4D0Y/pub?w=569&h=585&.png?nolink&569x585 |specimens - example sheet}}
  
 ===== Herbarium specific Information ===== ===== Herbarium specific Information =====
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     * **W-Krypt: Ident: Hist.**     * **W-Krypt: Ident: Hist.**
 +If a specimen has not been revised or the the most recent revision is not the current name (i.e. does not match the currently accepted name in Tropicos), square brackets "[]" are used to add additional information. The author name(s) and dates from the relevant publications where the revision was made are given.
 +e.g.: Orig.: Bryum baenitzii; [M. F. V. Corley et al. 1982: Bryum pallescens]
 +Loans are also added in this field as: [ON LOAN: loan number] i.e. [ON LOAN: 04aK/12].
  
-    * **W: Alternative Number**  +    * **W: Alternative Number** 
-The number of Ecklon (Ecklon & Zeyher) with a dot (e.g. 55.8) are no Collector's numbers. The number before the dot is a locality number, the number after the dot is the collection month (in this case August). Enter the number combination in the annotation field. You can look up the locality in the text of the document "Ecklon" in "API Material"+The numbers of Ecklon (Ecklon & Zeyher) with a dot (e.g. 55.8) are not Collectors' numbers. The number before the dot is a locality number, the number after the dot is the collection month (in this case August). Enter the number combination in the annotation field. You can look up the locality in the text of the document "Ecklon" in "API Material"
  
     * **W: Locality**      * **W: Locality** 
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     * **WU: Herbarium number**      * **WU: Herbarium number** 
- +__7-digit number__: there are only 6 digits; insert a "0" before this number to make it 7 digits.
- +
-__7-digit number__: there are only 6 digits; insert a "0" before this number to complete it to 7 digits.+
  
  
     * **WU: Taxon**      * **WU: Taxon** 
- 
- 
 Always enter the basionym of the specimen in the **Taxon** field Always enter the basionym of the specimen in the **Taxon** field
  
     * **Wu: Locality**     * **Wu: Locality**
- 
 **Special case - Cultivated plants**: enter original information of origin (**Locality**, **Collector**, **Collecting Date** etc.) as on the label; add in the **Annotations** field where it was cultivated and at which date the herbarium specimen was sampled, e.g. “cultum in HBV 1983-11”. **Special case - Cultivated plants**: enter original information of origin (**Locality**, **Collector**, **Collecting Date** etc.) as on the label; add in the **Annotations** field where it was cultivated and at which date the herbarium specimen was sampled, e.g. “cultum in HBV 1983-11”.
  
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-{{ https://docs.google.com/drawings/d/1h_Rp8l23WccoDRGsQST-LrpbKIoH3f2aT3gj4T66MCI/pub?w=815&h=510&.png?nolink&815x510 }}+{{ https://docs.google.com/drawings/d/1h_Rp8l23WccoDRGsQST-LrpbKIoH3f2aT3gj4T66MCI/pub?w=815&h=510&.png?nolink&815x510 |specimens - example 1 - label}}
  
  
  
-**Input form for example 1:** +**Data entry sheet for Example 1:** 
  
  
-{{ https://docs.google.com/drawings/d/1JjkHX1aRBATbNtsSeRSqkYXwPGoK0iiEzUmJTUNdL4I/pub?w=550&h=571&.png?nolink&550x571 }}+{{ https://docs.google.com/drawings/d/1JjkHX1aRBATbNtsSeRSqkYXwPGoK0iiEzUmJTUNdL4I/pub?w=550&h=571&.png?nolink&550x571 |specimens - example 1 - form}}
  
  
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-{{ https://docs.google.com/drawings/d/1lG4in-7uqM0fIlYAcgZKJd3vZJticrcxXDL-LeyhX0M/pub?w=838&h=545&.png?nolink&838x545 }}+{{ https://docs.google.com/drawings/d/1lG4in-7uqM0fIlYAcgZKJd3vZJticrcxXDL-LeyhX0M/pub?w=838&h=545&.png?nolink&838x545 |specimens - example 2 - label}}
  
  
  
-**Input form for example 2:** +**Data entry sheet for Example 2:** 
  
  
  
-{{ https://docs.google.com/drawings/d/1rs26HmU5B4b-_nzD8ycyc5QGQjoulb6TLt8YAKotKdo/pub?w=535&h=545&.png?nolink&535x545 }}+{{ https://docs.google.com/drawings/d/1rs26HmU5B4b-_nzD8ycyc5QGQjoulb6TLt8YAKotKdo/pub?w=535&h=545&.png?nolink&535x545 |specimens - example 2 - form}}
  
  
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-{{ https://docs.google.com/drawings/d/140dWJrM1bKGlDOZ5TfgakqIHSx07_bXMi3GKx9JkvcI/pub?w=745&h=498&.png?nolink&745x498 }}+{{ https://docs.google.com/drawings/d/140dWJrM1bKGlDOZ5TfgakqIHSx07_bXMi3GKx9JkvcI/pub?w=745&h=498&.png?nolink&745x498 |specimens - example 2 - label}}
  
  
  
-**Input form for example 3: ** +**Data entry sheet for Example 3:**  
  
  
-{{ https://docs.google.com/drawings/d/1LbhvItGYnNMvE4eKkWDHNAY7vG0ASNZr46lhDoFR4D4/pub?w=514&h=534&.png?nolink&514x534 }}+{{ https://docs.google.com/drawings/d/1LbhvItGYnNMvE4eKkWDHNAY7vG0ASNZr46lhDoFR4D4/pub?w=514&h=534&.png?nolink&514x534 |specimens - example 3 - form}}
  
documentation/input/specimens.1374487787.txt.gz · Last modified: by kmartinez_nhm