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documentation:input:specimens [2013/07/22 10:57] – [Workflow] kmartinez_nhmdocumentation:input:specimens [2016/09/23 10:08] (current) – [The Edit Specimen form] armin_loeckher
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-{{  https://docs.google.com/drawings/d/1k_3PClzYilVwcb81XDvWMmYEFWzzfzRFdhQYz2V6GPM/pub?w=974&h=811&.png?nolink&687x606  }}+{{  https://docs.google.com/drawings/d/1k_3PClzYilVwcb81XDvWMmYEFWzzfzRFdhQYz2V6GPM/pub?w=974&h=811&.png?nolink&687x606  |specimens - empty form}}
  
  
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 Taxa that are shown against a red background are non-accepted taxa and may only be chosen if the herbarium institution chooses to file specimens under the basionyme (e.g. in WU and W Krypto), but never if the current name should be entered (e.g. in W). Taxa that are shown against a red background are non-accepted taxa and may only be chosen if the herbarium institution chooses to file specimens under the basionyme (e.g. in WU and W Krypto), but never if the current name should be entered (e.g. in W).
  
-> **Special case: Hybrids** \\ Genus or species hybrids are recognised by the multiplication sign X. See the [[documentation:input:taxonomy:#Entering hybrids | Taxonomy Manual]] for further information!+> **Special case: Hybrids** \\ Genus or species hybrids are recognized by the multiplication sign X. See the [[documentation:input:taxonomy:#Entering hybrids | Taxonomy Manual]] for further information!
  
  
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 Only when you are completely sure that the collector does not exist in the list! Click on **First Collector**, the **edit Collector** window opens: Only when you are completely sure that the collector does not exist in the list! Click on **First Collector**, the **edit Collector** window opens:
  
-{{  https://docs.google.com/drawings/d/1De3TVUsDp0egfr4DJ7U38WxFFtk5OIo1w56gapP3VEc/pub?w=697&h=214&.png?nolink&697x214  }}+{{  https://docs.google.com/drawings/d/1De3TVUsDp0egfr4DJ7U38WxFFtk5OIo1w56gapP3VEc/pub?w=697&h=214&.png?nolink&697x214  |specimens - entering new collectors}}
  
 Enter the name of the collector (Family name, comma, Initial(s) with dot(s) – without spaces!); if the first name is unknown, only enter the surname. In the other field enter the record number of HUH: [[http://kiki.huh.harvard.edu/databases/botanist_index.html|The Harvard University Herbaria]]. Click on **Insert** to save the collector. You can now choose it from the drop-down list). Enter the name of the collector (Family name, comma, Initial(s) with dot(s) – without spaces!); if the first name is unknown, only enter the surname. In the other field enter the record number of HUH: [[http://kiki.huh.harvard.edu/databases/botanist_index.html|The Harvard University Herbaria]]. Click on **Insert** to save the collector. You can now choose it from the drop-down list).
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 Only when you are completely sure that the collector does not exist in the list! Click on **Add.Collector(s)**, the **edit Collector 2** window opens: Only when you are completely sure that the collector does not exist in the list! Click on **Add.Collector(s)**, the **edit Collector 2** window opens:
  
-{{  https://docs.google.com/drawings/d/1kAu8UAjYUGQmL2ZrpmjZlIXKDeuWZUNvyAUlgSWr1WA/pub?w=717&h=180&.png?nolink&717x180  }}+{{  https://docs.google.com/drawings/d/1kAu8UAjYUGQmL2ZrpmjZlIXKDeuWZUNvyAUlgSWr1WA/pub?w=717&h=180&.png?nolink&717x180  |specimens - entering additional collectors}}
  
 Enter the name of the collector(s) (Family name, Initial(s) separated by dot(s), no spaces in the name!), they are linked with “,” and “&”, for example: Müller,K.H., Meier,S.H. & Kugler,K.L. Click at **Insert** to save the entered name (and insert it to the database). Enter the name of the collector(s) (Family name, Initial(s) separated by dot(s), no spaces in the name!), they are linked with “,” and “&”, for example: Müller,K.H., Meier,S.H. & Kugler,K.L. Click at **Insert** to save the entered name (and insert it to the database).
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 Enter the name of the locality as exact as possible. When clicking on **geonames** a new window opens which allows to find and choose the correct locality. Selecting one by clicking  **use this** will automatically enter the coordinates of the chosen locality into the **Lat** and **Lon** fields. Enter the name of the locality as exact as possible. When clicking on **geonames** a new window opens which allows to find and choose the correct locality. Selecting one by clicking  **use this** will automatically enter the coordinates of the chosen locality into the **Lat** and **Lon** fields.
 +
 +If you use the geonames service please always check the coordinates via Google Maps or a comparable service and enter the appropriate deviation into the **exactn.(m)** field.
  
 If you do not find the desired location in the drop down menu, exit the geonames service and delete your entry in the geonames field. If you do not find the desired location in the drop down menu, exit the geonames service and delete your entry in the geonames field.
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 ====LAT./LON. & EXACTN.(M)==== ====LAT./LON. & EXACTN.(M)====
  
-Latitude and longitude (GPS-data), entered as degrees (°), minutes ('), seconds (''); only seconds may be rounded; convert decimal fractions if needed. For more inforamtion on this please refer to [[http://www.fcc.gov/mb/audio/bickel/DDDMMSS-decimal.html|this page]]+Latitude and longitude (GPS-data), entered as degrees (°), minutes ('), seconds (''); only seconds may be rounded; convert decimal fractions if needed. For more information on this please refer to [[http://www.fcc.gov/mb/audio/bickel/DDDMMSS-decimal.html|this page]]
  
 In the **Exactn.(M)** field you can specify exactness of measurement of latitude and longitude, if given, e.g. “500m”. In the **Exactn.(M)** field you can specify exactness of measurement of latitude and longitude, if given, e.g. “500m”.
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-The appearance of the plant, the growth form, shape/colour of flowers etc.; e.g. long awns, runners, flowers yellow. It is not necessary to enter extensive (and often hand written) descriptions of the plants; just add a note in the **Annotations** field like: "[decription on label].+The appearance of the plant, the growth form, shape/color of flowers etc.; e.g. long awns, runners, flowers yellow. It is not necessary to enter extensive (and often hand written) descriptions of the plants; just add a note in the **Annotations** field like: "[decription on label].
  
  
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 When searching for a specimen you can either choose an entry from the drop-down lists in **Institution**, **Continent** or **Region**, or search for e.g. **Taxon** or **Collector** whilst entering your search criteria; just sections of the word may be typed in and no % or * is required as a place holder. When searching for a specimen you can either choose an entry from the drop-down lists in **Institution**, **Continent** or **Region**, or search for e.g. **Taxon** or **Collector** whilst entering your search criteria; just sections of the word may be typed in and no % or * is required as a place holder.
 +
 +> Note: By clicking on the yellow field **Institution** you can switch to **Collection**, allowing you to search only for specimens in a certain collection of an institution. 
  
 > Note: before you enter a new specimen into the database make sure that it is not already entered (search for the taxon [also only for the first few letters as it may have been mistyped]), herbarium number, collector etc.). > Note: before you enter a new specimen into the database make sure that it is not already entered (search for the taxon [also only for the first few letters as it may have been mistyped]), herbarium number, collector etc.).
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 The information on the herbarium sheet should be entered as follows: The information on the herbarium sheet should be entered as follows:
  
-{{ https://docs.google.com/drawings/d/1zXMpAbT9O_ZbhMoc3TTWnnhiWk3bCC9CY-gdP6ImCy8/pub?w=659&h=273&.png?nolink&659x273 }}+{{ https://docs.google.com/drawings/d/1zXMpAbT9O_ZbhMoc3TTWnnhiWk3bCC9CY-gdP6ImCy8/pub?w=659&h=273&.png?nolink&659x273 |specimens - label deciphering}}
  
 After clicking **Insert** [on the bottom line] a new specimen entry will be created: After clicking **Insert** [on the bottom line] a new specimen entry will be created:
documentation/input/specimens.1374490630.txt.gz · Last modified: by kmartinez_nhm